In the event the Spring 2022 season is canceled due to COVID-19 or COVID-19 related causes, registration fees will be prorated based on when the season is canceled (refer to charts below), and refunded within the manner it was submitted (e.g. a prorated refund of both money and credit utilized, or credit if paid with fully with credit, or money if paid fully by money).
A similar process will be used if the season is delayed or suspended, which may occur at the individual, team, division, town, or club level. Large-scale delays or suspensions (30+ days) are only likely to occur at an individual player or team level; larger scale delays or suspensions will likely result in full season cancelation.
If Season is Canceled:
Fees paid partially by credit | 3/27 or earlier | Week 1-3 (3/28-4/23 - Spring Break not included) | Week 4-6 (4/24-5/14) | Week 7-8 (5/15-season end) |
Action | Initial Payment | 100% refund and credit issued | 67% refund and credit issued | 33% refund and credit issued | no refund or credit issued |
Credit | $82 | $82 credit reissued | $55 reissued | $27 reissued | $0 credit |
Payment | $64 | $64 refund | $43 refund | $21 refund | $0 refund |
Fees paid with no credit | 3/27 or earlier | Week 1-3 (3/28-4/23 - Spring Break not included) | Week 4-6 (4/24-5/14) | Week 7-8 (5/15-season end) |
Action | Initial Payment | 100% refund issued | 67% refund issued | 33% refund issued | no refund issued |
Payment | $146 | $146 | $98 | $48 | $0 refund |
Fees paid fully by credit | 3/27 or earlier | Week 1-3 (3/28-4/23 - Spring Break not included) | Week 4-6 (4/24-5/14) | Week 7-8 (5/14-season end) |
Action | Initial Payment | 100% credit issued | 67% credit issued | 33% credit issued | no credit issued |
Credit | $146 | $146 | $98 | $48 | $0 refund |
Examples:
- The season is canceled on April 18. All families will be issued a 67% refund or credit per their method of payment.
- The season is canceled on May 1. All families will be issued a 33% refund or credit per their method of payment.
- The season is canceled on May 20. No credit or refund will be issued.
If Season is Delayed or Suspended: at individual, team, division, town or club-wide level
- COVID-19 related delays or suspensions at the individual, team, division, or town, or club-wide level will be treated on a case-by-case basis
- Any refunds or credits issued will be prorated based on the length of the delay or suspension; delays and suspensions 14 days or shorter are not eligible for refunds or credits.
- Documentation (e.g. note from a medical professional) may be required for the issuing of credits or refunds at the individual player level.
Additional provisions:
- Credits and refunds will be issued automatically by Loudoun Soccer if the season is canceled, delayed or suspended. Specific scenarios may require additional action from families, and will be communicated accordingly.
- Credits and refunds are issued when or if the Spring 2022 season is canceled, delayed, or suspended, which is at the discretion of Loudoun Soccer.
- Refunds or credits issued due to any cancellation, delay, or suspension may take upwards of 21 days to process once that determination has been made. The date of that decision may result in refunds or credits being issued in June, after the seasonal calendar has concluded.
- Individuals who remove themselves from participation after the regular refund deadline and request remediation may need to provide documentation from a medical professional for any credit or refund to be approved.
- Individuals who wish to request a refund before the season begins (before February 25 for early refund requests, or between February 26-March 25 for late refund requests) may do so with a processing fee by contacting [email protected]