In the event of inclement weather that cause facilities to be closed, Loudoun Soccer will notify the membership as soon as possible via text alert, email, web site and/or other available communication forums.
Coaches/team manager should always notify their team as the club can’t guarantee being able to send a broadcast email or text message to the membership every time.
Loudoun Soccer operates weather hotline 703-777-5897 to provide information in the event of inclement weather. This allows information to be provided as soon as it available to both Loudoun Soccer members and travel program opponents.
RainedOut.com is a notification system that parents can use to receive messages on their mobile/electronic device. Click here to sign up for RainedOut.com.
Decisions on field closures are made as late as possible in order to give the best possible chance for the game to be played, however some decisions are easier than others and therefore it is possible that a field or park maybe closed prior to game day. Every attempt will be made to update the weather hotlines before 7:30am on game days.
In the event a team is playing a week night game, we ask that you follow the stated protocol but do not expect the weather line to be updated.
Mini Soccer Program
The MSP Director will notify and work with the Site Coordinators concerning all cancellations. The MSP Coaches will defer to the Site Coordinators (if there is one) and/or the trainers. MSP/TOPSoccer sessions may be conducted in drizzle, light rain, cold, light snow, wind or other less than ideal conditions. Site Coordinators/Lead Trainers may delay sessions a few minutes or stop the sessions to allow conditions to change and resume sessions as soon as possible - so please be prepared to come back onto the fields. Site Coordinators/Lead Trainers will make the decisions on game day concerning field play and closures upon communication with the Director. Only sessions that have been canceled by the Site Coordinator or Director may be made up.
Travel - Teams are encouraged to provide opponents with the Weather Hotline number 703-777-5897 but should always follow up with a call to be sure that the opponent is aware of the field closure. Furthermore the travel team should send an email and ask for confirmation of receipt that the game has been postponed due to field closure.
Who makes the decisions on site? Decisions will be made by the senior most person/s on site. This will be a Loudoun Soccer Board member, Executive Director, Technical Director, Director of Coaching, MSP Director, TOPSoccer Director or the Fields and Facilities Manager. A County, Town, Parks and Recreation or site management delegate has the authority to close the facility at any time. In the event none of the above are on site, staff are expected to follow this policy and err on the side of caution or call a senior person such as those listed above for advice.
Lightning and Thunder Policy
This policy is in effect for ALL Instructional and Travel practices and games, as well as all other Loudoun Soccer related outdoor activities.
At the first sound of thunder or the first sign of lightning, all coaches, players, referees and spectators are to withdraw from the field and seek proper shelter.
In the case of Travel, Loudoun Soccer members should make our visitors aware of our policy and instruct them to seek proper shelter. No place outside is safe near thunderstorms. The best shelter is a large, fully enclosed, substantially constructed building. A vehicle with a solid metal roof and metal sides is a reasonable second choice.
30 minutes Rule - Wait at least 30 minutes after the last sound of thunder or the last lightning flash before giving the “all clear” signal and resuming normal activity. If thunder is heard or lightning is seen again within that 30-minute time frame, all activities shall be cancelled for that time frame.
Any new activities that follow shall have to repeat this same policy before starting.
Lightning research has confirmed that consecutive lightning strikes can occur as much as six miles apart. People often do not perceive lightning to be close if it is two miles or more away, but the risk of the next strike being at your location may actually be very high.
Many lightning casualties occur in the beginning as a thunderstorm approaches because people ignore these precursors. When thunderstorms are in the area but not overhead, the lightning threat can exist even if it is sunny at your location.
No Lightning/Thunder Safety Policy can give 100% Guaranteed Total Safety but these steps will help try to avoid casualties by taking evasive action.
High Wind Policy - Loudoun Soccer will use the National Weather Service guidelines
Wind Advisory - Fields are open but subject to closure. – Loudoun Soccer activities will be allowed, however specific sites may be closed and a decision to close all facilities may be made late or when practices and games are occurring.
Sustained winds 25 to 39 mph and/or gusts to 57 mph. Issuance is normally site specific.
High Wind Warning - ALL ACTIVITIES CANCELED
This product is issued by the National Weather Service when high wind speeds may pose a hazard or is life threatening. The criteria for this warning varies from state to state.
National Weather Service Guidelines
As we’re all aware the weather is exceptionally difficult to predict at times and as such Loudoun Soccer will use the National Weather Service as it guide.
Ordinarily when a “Watch” is issued practices and games may be canceled. In the event a “Warning” is issued it is almost certain that all activities will be canceled which can include meetings and indoor training as travel conditions are a factor when the club makes a decision on training.
The National Weather Service has developed a multi-tier concept for forecasting or alerting the public to all types of hazardous weather. These are:
Outlook - A Hazardous Weather Outlook is issued daily addressing potentially hazardous weather or hydrologic events that may occur in the next seven days. The outlook will include information about potential severe thunderstorms, heavy rain or flooding, winter weather, extremes of heat or cold, etc. It is intended to provide information to those who need considerable lead time to prepare for the event. Other outlooks are issued on an event-driven basis, such as the Flood Potential Outlook and Severe Weather Outlook.
Watch - A watch is used when the risk of a hazardous weather or hydrologic event has increased significantly, but its occurrence, location or timing is still uncertain. It is intended to provide enough lead time so those who need to set their plans in motion can do so. A watch means that hazardous weather is possible, but not imminent. People should have a plan of action in case a storm threatens and they should listen for later information and possible warnings especially when planning travel or outdoor activities.
Warning - A warning is issued when a hazardous weather or hydrologic event is occurring, imminent or likely. A warning means weather conditions pose a threat to life or property. People in the path of the storm need to take protective action.
Advisory - An advisory is issued when a hazardous weather or hydrologic event is occurring, imminent or likely. Advisories are for less serious conditions than warnings, that cause significant inconvenience and if caution is not exercised, could lead to situations that may threaten life or property.
Special Weather Statement - A special weather statement is issued when something rare or unusual is occurring. These are usually triggered by sudden changes in meteorological conditions. The statements are to be taken as warnings for residents of a specific area. The warning generally states that an area might be at risk for a slight weather danger. Not all weather statements are warnings, though. Other times, statements describe informative facts about a weather system; such as local snowfall.